Decide whether you want to analyze an entire table or query or all of the data behind a form or report, or copy only selected records.
Do one of the following:
Copy an entire set of data to Microsoft Excel
Access saves the contents of the table, query, form, or report as a Excel workbook (.xls) file and opens the file in Excel. The file is saved with the name of the table, query, or other database object in the current working folder.
Note If you have a main form with one or more subforms or a main report with one or more subreports, Access saves only the data in the main form or report to the workbook.
Copy selected records to Excel
If you want to select specific columns, drag across adjacent column headings.
To ensure that the copied records do not replace existing records, make sure that the worksheet has no date below or to the right of the cell you click.